Clearance is a status granted individuals, typically members of Military,
University graduates and Employees of Government and their contractors,
allowing them access to classified information, a clearance by itself is
normally not sufficient to gain access. The organization must determine
that the clearance individual has a “need to know” the information.
Clearance is the process of determining and negotiating any permission
that are needed to melu de use of someone else’s intellectual property in
creative project. Part of that process include
Determining the owner(s) of the intellectual property.
Contacting the owners and negotiating on agreement.
Administering written contracts
Handling other issue related to the use and licensing of intellectual
No one is supposed to be granted access to classified information solely
because of rank of position, but once a clearance is obtained access to
certain information or gain of freedom will be granted.
The advantage of e-learning are many, as people of all ages and
backgrounds become increasingly reliant on the internet for information,
online learning become more convenient and efficient here, the need for
an online clearance system. The skills needed to access and comprehend
information online are becoming common place, and the flexibility of
wireless computing means that any coffee shop, airport or bedroom can become a classroom online courses, registration, clearance have few, if
any scheduling restrictions, well-integrated learning resources and
competitive degree option, with an online clearance system. The
changing online college landscape now includes online clearance system,
traditional undergraduate and general studies programs. However career
learning is still the most popular online training option.
1.2 BACKGROUND OF THE STUDY
Caritas University, Amorji-Nike Enugu is a private university approved by
the Federal Government of Nigeria on Dec. 16 2004. It was officially
opened on Jan. 21 2005 by the Federal Ministry of Education, Pro. Fabian
Osuji. It is the second catholic university founded by Rev. Fr. Prof. EMP
Edeh Cssp. The school is managed by the congregation of sisters of Jesus
the savior, a religious congregation of nuns founded by him. The school
operates the faculty system and presently has four faculties: Natural
Sciences, Engineering, Environmental Sciences, Management and Social
In university like Caritas, there is need for automated method of keeping
data, more so a greater need for an online clearance system. This would a
long way in alleviating the various problems and stress involved in the
manual method of clearance. Moreover, the issue of delayed youth service
as a result of mobility to complete the tedious manual process of clearance
would be curtailed.
1.3 STATEMENT OF THE PROBLEM
The process of clearing students of a named institution CARITAS
UNIVERSITY after graduation requires that the students must be cleared in
their various departments and information units. Among which are:
Male Dean clearance
Student Union Fee
Furthermore, for a graduating student to carry out his/her clearance from all
these departments it normally takes a lot of time and a lot of processes and delay
in clearing the student for youth service as well as collection of statement of
results. Hence, it became imperative for computer software based online
clearance system to eliminate the shortcoming of the manual system in place.
1.4 OBJECTIVES OF THE STUDY
The objective of this computer software based online clearance system for the
graduating student includes the following:
To effectively and efficiently process students clearance.
To provide a reliable and transparent system devoid of personal
inclination and interest.
To provide borderless access.
To ensure prompt clearance.
To alleviate the problems and stress of travelling and queuing up of
student during clearance.
SIGNIFICANT OF THE STUDY
The project work will help in a good number of ways to ease the queuing
system in the university as the online clearance system will help student to
achieve whatever they want to achieve without coming to the various
offices for clearance.
Clear advantages of internet information processing over those of
traditional manual system are higher yields. Online clearance system allows
the users to check their clearance status as whether they are in any way
indebted to the school, fill and submit their clearance form, and obtain
their clearance letter.
There are many other advantages of online clearance
system and some of them are listed below
It save a lot of time.
It is very convenient to use it right from the bedroom, office or
anywhere in the world.
Information processing is very fast and delays can be avoided.
It is inexpensive to student and school management.
It is also help the school in reducing cost such as labor and
1.6 SCOPE OF THE STUDY
This project work is to develop a computer software based online
clearance system for doing clearance for graduating students of Caritas University. The software development will be carried out using JOOMLA
Ms Access to manage both the database and at the same time make the
This project covers some of the aspect of a computer software based
online clearance system using Caritas University as case study.
However the following are the constraints:
TIME CONSTRAINTS: Due to time constrain the web-page covers
only clearance for various departments by the graduating student.
FINANCIAL CONSTRAINTS: Due financial constraints people cannot
afford this kind of process online especially towards the cost of
accessing the internet. Therefore, it would cost a lot to develop a full
web-based clearance system.
Some documents were considered confidential and were not
1.8 DEFINITION OF TERMS
Computer Network: Computer network is a system that connects
two or more computers together using a communication link.
World Wide Web: World Wide Web simply called “www” is the
most important tool of the internet, it was created in the late
1980’s in Europe and was limitedly use in academics cycle.
Clearances: official certification of blamelessness trustworthiness
or suitability for graduation and issue of certificate in degree
File Transfer: Any kind of computer file can be sent via the internet
from one internet user to another. Table of account in a
spreadsheet, design by a graphic artist, music and sound files etc
can all be exchanged in this way.
Web Browser: this is special kind of software that processes
hypertext mark-up language (HTML) document. In other words, a
web browser is a computer program that interprets HTML
command to collect, arranged and display the parts of a web page.
Web Site: A web site is a collection of many interconnected web
page organized by a specific college, organization company etc,
containing web page (goods and commodities) on the internet.
Web site is stored on web servers. There are many web sites and
thousand of HTML pages on each web site. A web is a treasure of
information and entertainment.
Hyperlinks: Hyperlinks are highlighted words and phrase you find
on a web document that you can click on as to jump to some other
document or internet services.
Online: connected via a computer attached to or available via a
central computer network
Offline: Disconnected from computer network, describe a
computer terminal or peripheral devices disconnected from a
System: Set of computer components that is, an assembling of
hardware, software and peripheral functioning together.